Overview
Grants Management provides a range of materials for organizations interested in familiarizing themselves with the Grants Gateway. These include topical documents related to Registration and Prequalification, as well as a vendor user manual, which covers most system functions in detail.
Registration Documents
The following documents are available to assist with the Grants Gateway registration process.
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Registration Form for Administrators
All organizations that wish to register with the Grants Gateway must download, print, complete, notarize, and email this form to [email protected].
Download
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Substitute W9 Form
If your organization does not already have a New York State SFS Vendor ID, download, complete, and attach the Substitute W-9 Form to the completed Registration Form for Administrators and the Grants Management team will obtain one on your behalf.
Download
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Organization Chart Examples
Use these organization charts as a sample to create one for your organization.
Download
Prequalification Documents
The following documents are available to assist nonprofits with the Grants Gateway Prequalification process.
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Vendor Prequalification Manual
This document provides users with guidance towards prequalification for a not-for-profit entity.
Download
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Prequalification Documents and Questions
This PDF contains all questions included in the prequalification process and explanations of documents that must be included in a prequalification application.
Download
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Website Resources
Website Resources provides links to information that will help complete a Prequalification application.
Download
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Sample Board of Directors Profile
Each nonprofit must submit a Board of Directors profile with their Prequalification application. This sample document can be used as a guide if an organization needs help creating a profile.
Download
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MWBE Board Resolution Template
When a nonprofit is completing their prequalification application, one requirement is to have policies/resolutions in place, including one for MWBE. This template can be used if a nonprofit organization does not have a MWBE policy.
Download
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Prequalification Exemption Form
The Prequalification Exemption Form is for organizations that are applying for exemption from prequalification.
Download
Vendor User Manual
The Vendor User Manual provides a basic walkthrough of most system functions.
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Vendor User Manual
The Vendor User Manual assists users with Grants Gateway walkthroughs and instructions.
Download