Woman Learning SFS

Transition to SFS

Transition to SFS

The Grants Management team is pleased to announce that in the coming year, New York will transition grantmaking activities from the Grants Gateway to the Statewide Financial System (SFS).  Following the transition, the Grants Gateway will be retired and SFS will become the State’s new enterprise grants management system.


This transition is based on successes to date and sets the stage for expanded grant making activities.  Many improvements are envisioned, including paperless registration and an enhanced prequalification interface.  The Grants Management team will continue to support all aspects of  State grantmaking, including:


  • Ensuring a user friendly and intuitive SFS solution
  • Preparing for a seamless conversion
  • Promoting Agency and grantee business process transformation
  • Supporting day-to-day nonprofit activities

This webpage has been established to keep current and future grantees advised of key project information and will be updated regularly. 

How to Prepare

It is important that organizations prepare for this transition by logging in to the Statewide Financial System (SFS)  to verify they have access and their organizational profile (e.g., primary contact, address, banking), is up to date.


If your organization previously registered with the Grants Gateway or has a New York State Vendor ID, your primary contact received an enrollment email with login credentials and instructions on how to access SFS. To help ensure a smooth transition, we ask that you login immediately and verify your organizational profile. Logging in will help ensure timely access to renew your prequalification status, submission of claims for payment and bidding on future grant opportunities.  As a best practice, you should continuously monitor and update your organizational profile and access SFS every six months, so your account is not locked.


If you do not have access to the enrollment email described above, the SFS, or if your Primary Contact is unable to reset your password, please contact the SFS Help Desk at (855) 233-8363 or at [email protected].

Not-for-Profit Contracting Advisory Committee

Not-for-Profits are strongly encouraged to attend quarterly meetings of the Not-for-Profit Contracting Advisory Committee as project updates will be made available at each session.  Previous presentations to the Committee are provided below for your convenience. 


For more information about the Not-for-Profit Contracting Advisory Committee, including registration information for upcoming meetings (once available), please visit the New York State Nonprofit Unit's website.